Meeting Management Insights by %%sitename%% Board Portal Software

Knowing what type of meeting you're in

Date: 1 September 2016

During a meeting, have you ever thought: “If only I'd known that a decision was to be taken on subject X today, I'd have prepped differently!” If enough of your colleagues are having the same thought, the meeting will soon become inefficient. What a pity, because it will last longer than is necessary or the decision in question will not be taken at all. And so another meeting needs to be planned on the same topic. What a waste of time! Luckily, such situations can be easily prevented. How? By clearly communicating the purpose of the meeting beforehand. Is there […]

Break through meeting traditions and save more time: 3 tips

Date: 25 August 2016

The Netherlands has many nice traditions. We like good company, celebrating St Nicholas, food automats, raw herring and now we have all gotten used to celebrating King’s Day instead of Queens’ Day. These are some of the good traditions. But we also have customs that are not so good. For example, take those endless meetings. Thanks to our democratic genes, we often discuss and compromise far longer than necessary. 60 billion euros a year spent on meetings The average Dutch employee spends 6 ½ hours a week in meetings and the higher up you are in the organization, the more […]

Lean management: in the public sector too?

Date: 18 August 2016

In recent years, many commercial organizations have undergone major improvements by working Lean. Lean working is a method in which all wastage in a process is eliminated in order to achieve maximum value. Removing wastage from the process lowers costs, which leads to improvement in corporate result. Smart, lean management Since its inception, this lean way of managing has not only become important for commercial organizations. Owing to budgetary pressure and an increasing demand for transparency by the public, the public sector is having to make even further cuts. So it’s high time to lower costs and improve quality. But […]

5 tips for meetings with an Olympic touch

Date: 11 August 2016

A summer when the Olympic Games take place always has a bit of extra atmosphere. Who in Holland can forget the 2000 summer Olympics in Sydney when the Netherlands won no less than 12 gold medals, thanks largely to the feats of Pieter van den Hoogenband, Inge de Bruijn and Leontien Van Moorsel? It takes quite a lot to win such a medal. A top athlete’s entire life focuses on training programs and optimum fitness. But good focus is also important in meetings. Did you know that a person’s maximum attention span is only 45 minutes? So for the best […]

Optimum meetings at the end of the working day: 4 tips

Date: 4 August 2016

For many professionals for whom meetings are commonplace, the working day doesn't end at 17.00 hours. Whether you work at a comprehensive school, hospital, government institution or commercial company: it's not always possible to get all colleagues together in the daytime. Other things often just need to be done from 9 to 5. Evening meetings? They're everywhere! After a hard day's work however, the clogged conference lurks just around the corner. Not in your veins this time, but in your organization. Especially when faced with regularly recurring and time-consuming meetings. Are you ready to clear the clogging in the conference […]

Paperless municipal meetings a mission impossible?

Date: 28 July 2016

The topic comes up time and again in every company: valuable work time shouldn’t be wasted on long meetings. This is unsurprising, if you realize that the average employee meets 6.5 hours. Although the meeting process in companies can often be easily streamlined, municipalities face greater challenges when it comes to updating meetings. Municipal meetings consist of many hierarchal layers and a large number of employees are involved: not only during, but also before and after the meeting. The more organized the meeting process, the fewer man-hours and costs. And a more efficient meeting process requires fewer paper documents, that […]

Meeting trend 5.0: teleporting yourself and your colleagues

Date: 21 July 2016

Teleporting yourself during a meeting, moving into another space? It sounds like you have landed in a science fiction film that even surpasses Star Trek… And still, it is becoming reality. And developing at the speed of light. Visual trend Our communication methods have become increasingly visual. Posts with visuals and videos are much more quickly clicked than text-only messages. The average website also uses a lot of imagery and little text. This trend is being followed in the conference room. Although online meetings are increasing exponentially, for instance via Skype, Facetime of Google Hangouts, real eye contact is lacking, […]

Optimize tablet use through digital meetings

Date: 7 July 2016

Professional use of tablets is becoming increasingly popular. According to a study by Strategy Analytics projects the commercial use of tablets will continue to have a compound annual growth rate of 6% through 2020. By then it is projected that approximately 110,2 million tablets will have been sold for business use worldwide. According to this study, a tablet is becoming increasingly important as a workplace tool and that therefore more IT departments have developed correct policies to assure the secure use of tablets in the workplace. CPB: paperless working becomes standard By now the employees of the Centraal Planbureau (CPB) are […]

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