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Are your meeting documents safely locked away?

Date: 2 March 2016

It is clear from the top 25 worst passwords from 2015 that many people struggle to choose a strong password, or they consider it unimportant. 123456 was the most popular Dutch password once again. Unbelievable, right? Even comedian Don Friesen uses the topic for a sketch. Strong passwords We use elaborate alarm systems to safeguard our homes, and have extra anti-theft protection on our cars, but online security is often neglected. Strong passwords are vital since hackers are getting increasingly ingenious. This is particularly crucial when you hold paperless meetings. When all of the confidential meeting materials are in the […]

Paperless meetings? Here’s how to convince your manager!

Date: 29 February 2016

As your manager’s right and left hand, you continually keep several balls in the air. Your work day is packed full. You relieve him or her of work, plan ahead and accomplish a great deal. In short: you continually unburden your manager or team. Every moment of time savings is welcome then, right? Wouldn’t it be wonderful, if you could optimize all of the tasks concerned with meetings? With paperless meetings as a tool you can make this dream a reality. Time savings You haven’t heard of digital meetings before? Then perhaps you lack a clear picture of them. Image […]

Don’t tumble into these 5 meeting pitfalls!

Date: 16 February 2016

Family friends booked their summer vacation already months ago: a boat trip on the Amazon. This has been their dream destination for years. After all of the commotion over the Zika virus, though, they decided to postpone the trip. They are concerned that not all of the details about the virus are known. This provides an unsafe feeling: so many hazards and risks that they cannot oversee. I’d do the same, after all prevention is better than cure! The same is true with meetings. If you are aware of the following pitfalls, you can avoid a lot of meeting pain. […]

Your organization paper-free in 2017?

Date: 9 February 2016

Paper-free, does that sound like utopia to you? I can well imagine! Each Dutch employee makes an average of 9 photocopies a day. The current total paper usage in the small country of the Netherlands is an astonishing 2.8 million ton! Okay, you enjoy “real paper” at home, for instance, leafing through a magazine on the couch with a glass of wine. However: we can and should drastically reduce paper usage at work, using the digital methods at our disposal. Reduce paper usage: how? There are various ways to decrease the amount of paper used by your organization. For instance, […]

7 tips for effective meetings

Date: 26 January 2016

Everyone has experienced them, those meetings that seem to drag on forever. Endless discussions with no resolutions: it's such a waste of time and, particularly, money.  That’s why this blog will give you seven tips to increase the efficiency of the meetings in your organization. 1. Is it really necessary to meet? This may seem obvious but it is still important to ask: do all of these topics really need to be discussed? Perhaps a meeting isn’t even necessary!  2. Clear agenda An effective meeting begins with a clear agenda that is distributed well in advance so that all participants […]

Tips for municipalities to update their meetings

Date: 16 January 2016

The average municipality will change drastically in the future due to aging, cultural diversity and regionalizing, among other modifications.  That is the case with one of our clients, the municipality of Utrecht. In order to involve their citizens as much as possible in developments, Utrecht broadcasts all council meetings live via the internet.  These live streams are coupled to the available documents, allowing viewers to directly see relevant records on the screen. The live stream is part of Utrecht’s transition to digital meetings. Leap to digital Utrecht Municipality has been holding digital meetings since 2013.  They were initially established to […]

Meeting trends: what’s hot in 2016?

Date: 12 January 2016

Recently many “what’s hot” lists are published in the media. What, then, are the trends when it comes to meetings? SCRUM meetings were, for instance, increasingly popular in 2015.  And in 2016?  I predict the following meeting trends: A fresh breeze through the meeting room During the recent financial crisis we paid less attention to meetings and invested less money in them. This wasn’t always advantageous when it came to inspiration.  Although we have primarily held meetings “at home” the last years, the improving economy has led to an increase in external meeting location rentals. One meeting trend for 2016 […]

Lean meetings: how do you accomplish them?

Date: 28 December 2015

The term “lean” is still hot in many companies.  According to Wikipedia “lean” is a management philosophy that is focused upon realizing the maximum value for the client with minimum loss. Expenses are hereby reduced, improving the company results. Lean can also be applied in the area of meetings.  And that can result in a major efficiency gain.  Efficient meetings Everyone knows that meetings are more than just the discussions. Aside from the planning of a meeting there is also the organization, mailing and reading of documents. And naturally there are agreements and decisions made during the meeting.  And don’t […]

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iBabs is a leader in paperless meetings and enables you to reduce these piles of documents to the thickness of your tablet. Thousands of organizations have been using this system for more than 15 years.

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