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In recent years, workplaces have embraced digital tools more than ever. Advances in technology and the rise of remote work have pushed businesses to go digital. This change has particularly affected how we hold meetings.  Digital tools have the potential to revolutionise meetings, boosting productivity and flexibility. However, the reality is that a significant number of boards have not adopted such solutions. For example, iBabs’ State of Meeting Management report found that only 43% of participants in board meetings used document management systems and even fewer, 29%, used board portals.  Electronic note taking is an integral part of meeting documentation....

Meetings are the catalyst for strategic planning and transformative decision-making. However, their true productivity hinges on the accuracy of minutes — a detailed account of what happened. Meeting minutes serve as the official record of decisions made and actions approved and assigned. They are a crucial reference point for all participants. When taken accurately, these records ensure clarity and accountability. They prevent misunderstandings and keep businesses aligned with their goals. Optimising minute taking empowers organisations to make informed decisions. Without precision, you increase the risk of losing valuable insights and derailing projects. This article shares meeting minutes best practices to...

With more than a fifth (22%) of respondents to iBabs’ State of Meeting Management 2024 survey confirming they spend more than half their working week in meetings, it is important that these meetings prove worthwhile. Yet, only 51% of participants claimed to be satisfied with the way meetings ran in their organisation.  Unfortunately, the individuals in important positions on executive teams are likely to be those who spend the most time around the table, and the results of our report show that many companies might not be making the most of their top talent when it comes to meeting outcomes. ...

The iBabs State of Meeting Management 2024 report found that only around half (51%) of meeting participants were satisfied with the way in which their company organised and ran its meetings. This suggests that there is a case for organisations to improve such processes as preparing agendas, tracking action points and creating effective and transparent voting procedures.  And voting is particularly important in the boardroom, where directors make decisions regarding the strategic direction of the business and how to navigate through volatile conditions to reach its goals. Establishing a robust board meeting voting protocol is key to creating the right...

The non-profit sector is one of the best performing for taking meeting minutes. In our State of Meeting Management 2024 report, 86% of meeting participants from non-profits confirmed that someone minuted meetings and distributed them afterwards. However, only 54% of those in non-profits reported that action points stayed on the radar and were followed up in a timely manner.  As minutes play a key role in holding non-profit board members accountable, it could suggest that there is an issue with the way organisations are dealing with the minuting process.  In order to make sure your organisation’s minutes help the board...

Writing in the Harvard Business Review, consultant Alan Cantor highlights some of the challenges non-profits face when running their board meetings. Cantor says:  “As a consultant to nonprofit organizations, I often hear board members complain, ‘We almost never have time in board meetings to talk about strategy. We’re too busy with board business!’” Get the Board Meeting Template Kit Meeting agenda, annual plan, board resolution and more templates to use in your meetings Download now There is a temptation to load the meeting with current matters, reports and financial details, which often means there is no time to move onto...

Board meetings at non-profits are essential to help the company fulfil its vision, mission and purpose. It is your chance to gather together the skills, expertise and experience of your board members to make decisions that will drive the organisation forward in an efficient and sustainable manner.  However, our State of Meeting Management 2024 survey found that meetings across this sector were not as efficient as they could be. 92% of those representing non-profits that responded to the study rated their meeting satisfaction as five or below out of ten. There are many reasons why attendees might not be getting...