Packed with features to make your meetings run smoothly

iBabs didn’t just happen overnight, since 2011 we’ve worked on board our portal and have been adding and perfecting all the features that help you have more effective and efficient meetings. The result is a meeting management platform that is simple, efficient, and incredibly easy to use.

Access controls and permissions

Set permissions to ensure that each user has appropriate access to the board portal's content and functionality while keeping sensitive data secure.

Actions and decisions

Keep track of all your actions and decisions. Assign tasks to the relevant stakeholder and track progress with our traffic light system.

Alerts and notifications

Receive automated alerts and notifications to stay up-to-date on important board portal activity and ensure timely action is taken.

Annual filings

Store and manage important annual filings and other legal documents securely within the board portal.

Approval process control

Ensure a streamlined approval process with customisable workflows and automated notifications.

Apps

Use our native app on your preferred platform. You can find the iBabs app in the Microsoft Store, Google Play Store and Apple App Store.

Calendar management

Schedule meetings, set reminders, and view all upcoming events in one place to streamline board operations.

Compliance management

Stay compliant with regulations and guidelines by tracking deadlines, completing forms and storing relevant documents in a centralised location.

Confidentiality register

Maintain a register of all confidential documents and facilitate the disclosure of your declassified documents via your Public Portal.

Dashboard homepage

Access your personalised homepage. Instantly see all your upcoming meetings, action items and relevant reports on your dashboard.

Discussion items

Make your meetings more efficient by determining in advance which topics you want to discuss.

Document management

Securely share important documents with board members, control access settings and always access the most up-to-date document versions.

Dossiers

Create an approval route for your documents and create transparency around your processes.

Encryption

Securely store your sensitive data. iBabs uses the same secure encryption trusted by banks and departments of defence – 256-bits AES encryption.

File sharing

Share your sensitive documents with your board members in a secure environment.

File support

Upload any file type to iBabs (including PDF, Word, Excel, emails and more). iBabs automatically converts all your files to PDF.

GDPR-proof

Ensure compliance with GDPR regulations. All our servers are hosted in the EU in order to meet the requirements of the regulation.

ISO certified

All iBabs processes and procedures comply with ISO 9001, ISO/IEC 27001:2022 and ISO/IEC 27002:2022 requirements, which ensures iBabs meets the highest international information security standards.

Language support

Use our board portal in your preferred language. Our platform is available in 15 different languages, supporting organisations around the globe.
  • English,
  • Dutch,
  • French,
  • German,
  • Flemish,
  • Spanish,
  • Italian,
  • Arabic,
  • Portugese,
  • Norwegian,
  • Finnish,
  • Swedish,
  • Danish,
  • Thai,
  • Romanian

Meeting pack builder

Create and share meeting packs with ease, including agendas, minutes, reports and other relevant documents.

Member directory

Access a directory of all board members, featuring contact information and other relevant details.

Minute taking

Create your meeting minutes directly in iBabs and effortlessly track all actions, decisions, voting results and motions.

Mobile access

Access the board portal from any location using mobile devices. iBabs’ native app is available on Android and iOS.

Mobile device management

Manage and secure your mobile devices. iBabs supports mobile device management, including InTune, Citrix and Okta.

Multi-board support

Manage multiple boards within one portal, with separate user access and permission levels for each board.

Notes & annotations

Make notes and annotations on documents and share them easily with other board members.

Offline access

Access documents and other portal features even without an internet connection. Documents are automatically stored offline in the iBabs app.

Public Portal

Create more transparency for your public organisations by broadcasting your meetings and sharing results through your custom public information portal.

RSVP and attendance tracking

Track RSVPs and attendance for meetings, ensuring that the necessary number of attendees is present for a quorum and that members can be held accountable for their attendance.

Single Sign-On (SSO)

Easily sign into iBabs using your company’s account. We support Microsoft Entra ID (formerly known as Azure AD), Google, Okta, ADFS, and SURFcontext.

Support

iBabs just works. It is stable and user friendly. On the off chance that you do need support, our dedicated support team is ready to help troubleshoot any issues and answer your questions.

Third-party integrations

Integrate with third-party software such as Microsoft Office and Google Drive, as well as other document management systems.

Universal search

Search for documents, files and other information across the entire portal using the universal search function. This allows you to quickly and easily find whatever you need.

Video conferencing

Organise hybrid or virtual meetings with our video conferencing feature. You can connect to the virtual boardroom directly on the iBabs platform.

Voting

Capture votes securely online. With iBabs you can use manual, live or anonymous voting and generate voting summaries.

Workflows

Create custom workflows that reflect your internal processes. Workflows enable you to track the status of tasks, auto-assign them and create custom reports.