Did you know that in the Netherlands we spend a quarter of our working hours in meetings? You have only to calculate how many hours that is per year to see that it should really be rather less in 2017. Or more efficient anyway. And certainly if you’re the one who has to prepare the meeting.
In this blog, you’ll read how to make a fresh start with your meetings in the new year.
Meetings are here to stay
There will always be meetings because there will always be a need for democratic decision-making. But most people are not exactly excited by the prospect of yet another one. The fact is that they use up a lot of energy and time and don’t always lead to the desired result. But it can be different.
Less useless work
Close your eyes and just imagine. No more endless toing and froing to the printer and back when another amendment has been agreed. No more couriers. With one click of your mouse, you can send agendas and meeting documents to all concerned. But how can you do that? By using a digital meeting tool. Just wipe the touchscreen and all the documents fly out of the meeting room. This saves you printing costs and allows you to use your time more efficiently, without compromising on convenience.
If you’re responsible for preparing for the meeting, you often feel like a puppet on a string. But with a digital meeting tool, you are the one in charge and you can control every variable of the meeting. The tool offers you a clearly organised, automated agenda that links seamlessly to your meeting programme. You can also create templates for regular meetings. And the meeting documents can be linked to the items on the agenda at any point and will be automatically converted to PDFs. These documents can then be simply authorised for the right people. After all, everything that you needed to prepare for the meeting is linked to the right item on the agenda. You can add documents and comments to these. These comments are personal but you can also share them with your colleagues. The days of stacks of documents with Post-its between them have long passed. These days, you just scroll through the documents or use the search command.
Working with it
If you think it’s a big step for your organisation to work with a meeting tool, why not introduce a short familiarisation period and have your staff trained on-site? This increases support for the changes and you’ll help your employees to get working with it without delays. And then the results will be quickly visible!