The 7 Chairing Meetings Skills That Every Chair Should Develop

Date: 16 August 2022

Board meetings provide a number of challenges for the chairperson. They vary from handling different personalities and ensuring everyone has a say to keeping the room energised and the directors focused. All the while, the chair has to navigate these issues and facilitate the making of good decisions that benefit the organisation. This article features seven chairing meeting skills that help chairs lead board meetings in the most effective way possible.  A strong chair is essential. The Institute of Directors states that “at all meetings the chair should direct discussions towards the emergence of a consensus view and sum up […]

Electronic Voting For The Board Of Directors: Dos and Don'ts

Date: 5 July 2022

These days, businesses are finding the most suitable people for their boards without the restrictions of distance between home and office. With shifts to hybrid ways of working and the rise in the use of electronic meeting software such as Zoom, Skype and Microsoft Teams, in-person board meetings are no longer a must-have. However, it’s critical to remember that many of the same rules still apply. Ultimately, each director has to fulfil their responsibilities and fiduciary duties wherever they’re voting from. This means that many of the daily tasks of the board of directors and company secretary can be managed […]

What Is Good Local Governance and How To Achieve It

Date: 18 June 2022

We often hear about governance in the context of corporate governance: the rules, practices and procedures that inform how a corporation, firm or business operates. However, governance also applies to local authorities and governments.  Local authorities and governments are appointed to take care of a district by problem-solving, making decisions and driving improvements – this could be a county council in a city, a municipality or even a school district. The scale of such authorities may surprise you; in the USA, for example, there are around 85,000 units of local government. Whether corporate or local, the relevant governance rules are […]

How to Prepare Board of Directors Annual Calendar + Template

Date: 7 January 2022

As company secretary, it’s important to keep the board of directors on track. Each member of the board will have their own priorities, workloads and other matters to attend to. However, creating an annual calendar in advance means everyone can schedule the time, which will increase the likelihood of attendance and always having a quorum. It’s important to remember that most votes can’t take place without a quorum; this means you need to do everything in your power to make it easy for individual members to attend each meeting. A thoroughly planned schedule ensures that all key dates, issues and […]

Expert Minute Taking Tips + Template And Sample

Date: 11 January 2021

Not only does minute taking provide an important reference point for business management in the future, looking back to find out why the board made certain decisions, but they are also a legal requirement in many cases and can be used as evidence in court proceedings. This is why many board secretaries can feel nervous about taking on this task. Robyn Bennett, who runs the Art of Minute Taking course at Victoria University in Auckland, New Zealand as well as being a minute taker herself, describes the feeling precisely:   “those of us who do [take minutes] sometimes fear the job […]

Overcoming a meeting slump: how to stay focused during board meetings

Date: 7 June 2020

Board members often experience loss of focus during meetings, which can affect decision-making, productivity and creative thinking. Three aspects that are generally vital during board meetings. Studies have shown that board members do not maintain constant levels of attention during meetings. A meeting slump is very common among board members. As a board member or Executive Director, you can play a key role in keeping the board engaged and focused on what’s important. But only if you maintain focus throughout the meetings yourself. This article provides board members and executives with some tips and tricks on how to stay focused during meetings […]

Healthy meetings in the hospital

Date: 8 September 2019

Just because you work in a hospital, doesn't mean you're surrounded by patients all day. Of course doctors, medical specialists and management assistants in this sector also have administrative tasks and obligations to confer, resulting in long working days. This often needs to be evening work, as daytimes are filled with patient consultations, tests and operations. Unfortunately, meetings have become increasingly complex in recent years; the extensive co-operations/partnerships within the healthcare system are leading to a lack of transparency in decision-making processes. Want to be fit at the end of a long working day? Take advantage of these 5 tips […]

Webinar - A showcase of the iBabs board portal

Date: 19 June 2019

We’re inviting you to a special webinar to show you exactly how the iBabs board portal works. Presenter Richard Sealey will walk through the special features, as well as talk about a very practical approach to implement a digital board portal. You'll learn more about: A real life example of how to best introduce a new paperless board meeting solution to your board How to get even the most anti-digital users love and embrace a paperless solution A rundown of iBabs, our board portal solution The functionalities that made my former board say “why didn’t we have this before?” when they […]