General - iBabs

Overcoming a meeting slump: how to stay focused during board meetings

Date: 7 June 2020

Board members often experience loss of focus during meetings, which can affect decision-making, productivity and creative thinking. Three aspects that are generally vital during board meetings. Studies have shown that board members do not maintain constant levels of attention during meetings. A meeting slump is very common among board members. As a board member or Executive Director, you can play a key role in keeping the board engaged and focused on what’s important. But only if you maintain focus throughout the meetings yourself. This article provides board members and executives with some tips and tricks on how to stay focused during meetings and prevent them from entering a meeting slump. 1: Enter the meeting actively Even better than defeating a meeting slump, is preventing a meeting slump. One way to do this is doing something active right before the meeting. Physical activity helps you focus, because it arouses your brain. This doesn’t […]

What does Christmas dinner have in common with meetings?

Date: 22 December 2019

Are you ready for the holidays? The day after Christmas we will hold a dinner party, so we’ve been busy preparing for the last week.  I enjoy the holidays but it can get quite hectic.  Thus even at home I prefer to have a systematic approach. My wife planned the dinner already two weeks ago.  We ordered most of the necessities online and did some last minute shopping for a few perishables. It will be a busy day; we’ll start preparing at 2 o’clock. One dish needs to bake for three hours and for another we need to chop a huge pile of vegetables. Minimize prep time I convinced my wife to keep dessert simple this year: a chocolate crème brûlée. We’ll be wiped out at the end of such a busy day, but hope to have fond memories of an enjoyable evening.  I am still always amazed at how […]

Make short shrift with old meeting rules!

Date: 24 November 2019

Has your employer already fully embraced ‘The New Way of Working’? In organisations that have adopted the New Way of Working really seriously, you work when and where you want. It might be from your home office, from the office of a client or in a café, early in the morning or late at night – it really doesn’t matter. There are no problems as long as employees deliver their work as agreed. The result is that increasingly more offices are being laid out with a maximum number of fixed workstations. The rest of them are flexible workstations.  New Meeting Rules If you and your colleagues are already used to the New Way of Working, why still hold your meetings in the old-fashioned way? Is it really necessary that everyone religiously attends the weekly meeting? Even though they may not have a lot of news to tell? Just ask yourself. […]

Healthy meetings in the hospital

Date: 8 September 2019

Just because you work in a hospital, doesn’t mean you’re surrounded by patients all day. Of course doctors, medical specialists and management assistants in this sector also have administrative tasks and obligations to confer, resulting in long working days. This often needs to be evening work, as daytimes are filled with patient consultations, tests and operations. Unfortunately, meetings have become increasingly complex in recent years; the extensive co-operations/partnerships within the healthcare system are leading to a lack of transparency in decision-making processes. Want to be fit at the end of a long working day? Take advantage of these 5 tips to give your meetings a health check. Tip 1: Make an operations schedule for your meeting Medical specialists are accustomed to working according to a structured (operations) schedule. Keeping to the structure of the meeting however, is often challenging. All too often, the agenda is disregarded and meetings regularly overrun. […]

Webinar – A showcase of the iBabs board portal

Date: 19 June 2019

We’re inviting you to a special webinar to show you exactly how the iBabs board portal works. Presenter Richard Sealey will walk through the special features, as well as talk about a very practical approach to implement a digital board portal. You’ll learn more about: A real life example of how to best introduce a new paperless board meeting solution to your board How to get even the most anti-digital users love and embrace a paperless solution A rundown of iBabs, our board portal solution The functionalities that made my former board say “why didn’t we have this before?” when they finally got to use iBabs And much more… P.S.: If you’re not entirely happy with your current solution, or you’re just starting the journey of going paperless, then I’d wholeheartedly recommend attending this webinar. This webinar will be presented by: Richard Sealey, UK Ireland & Nordics Sales Manager at iBabs […]

Marathon inspiration: 5 tips for golden meetings

Date: 7 April 2019

Have you ever won a sports competition? Then you know that focus is essential in sports. You have to have a goal and go for it. This weekend around 15,000 runners will experience that during the Rotterdam Marathon. Good focus is also essential in meetings. Did you know that the average maximum attention span is only 45 minutes? All the more reason to make speed a top priority, also in meetings! Luckily, when it comes to meetings, we can learn from runners!Methods to optimize the lap times of your meetings: Tip 1: Set a clear course The Netherlands is truly “meeting land.” Democratic decision making is a positive but consensus also sometimes leads to endless meetings. How do you ensure optimal meetings? With clear structure. A runner’s best performance comes with a clear starting time, set course and having a pacemaker (“rabbit”) who ensures that he runs faster. That is […]

‘Ask a company secretary’: Nicola Reynolds of Turn2Us

Date: 26 February 2019

There’s no better source of advice than an expert in the field.With that philosophy in mind, we interviewed Nicola Reynolds, Board Secretary at Turn2Us, a national charity in the UK that provides financial support to help people who have fallen on hard times get back on track.We talked about what she has learned during her time as a board secretary, how she handles some of the more challenging aspects of the job, and much more.  It was great to speak to Nicola because she herself wasn’t aware that “Board Secretary” was a possible career path until she took on the role herself. “I kind of came into it by accident… my work history was more admin, business management, executive support. Basically, I was looking for a bit of a change of direction, I wanted a bit more of a challenge.” Someone proposed the idea of board secretary work to her and once she started […]

A board secretary’s guide to writing effective board meeting minutes

Date: 20 November 2018

Writing minutes for a board meeting is a deceptively difficult and time-consuming task. It is often undervalued, especially by executives. Board meeting minutes capture what was discussed and decided during a meeting, what actions must be taken, who must take them and when. However, minutes are not just an administrative formality, but are in fact a vital aspect of any board meeting. Good minuting is considered as an important and very specific skill for board secretaries. This article provides board secretaries and directors with the best practices regarding developing board meeting minutes. Furthermore, you will be provided with expert insights from executives from a variety of industries. ‘’The board meeting minutes should be the single source of truth, and should be a complete, self-standing record. They should act as evidence of the meeting and as a record of those matters discussed/noted, concerns raised, decisions made and, where considered helpful, the […]