Meeting Management Insights by iBabs Board Portal Software

Robert’s Rules of Order for Voting – All You Need To Know

Date: 16 July 2021

“The greatest lesson for democracies to learn is for the majority to give to the minority a full, free opportunity to present their side of the case, and then for the minority, having failed to win a majority to their views, gracefully to submit and to recognize the action as that of the entire organisation, and cheerfully to assist in carrying it out until they can secure its repeal.”  — Henry Martyn Robert Henry Martyn Robert was the person who, in the 1870s, created Robert’s Rules of Order as a set of parliamentary guidelines that are still used for US parliamentary procedure today. The latest edition of Robert’s Rules was published in September 2020: Robert’s Rules of Order Newly Revised. Although a number of tweaks have been made through the years, the fundamentals of Robert’s Rules are still centred around democracy, impartiality and fairness. As a result of Robert’s focus […]

Ten Steps to Improving Your Corporate Governance

Date: 7 July 2021

Continuous improvement is better than delayed perfection. Mark Twain, writer If we could name just one way to evolve your corporate governance, it would be continuous improvement. A strong board that is always looking for ways to finesse its operations can help to instil healthy workplace culture and environment from the top down.  With this in mind, let’s look at the ten steps your board can take to improve its corporate governance.  1. Look Beyond Compliance Compliance is a major consideration for the board. They should ensure the organisation conforms to the local legislation, rules, codes of practice and the company’s articles of association. This is understood to fall within the board’s remit, but it is not the only aspect of its work that is valuable to the company.  The board’s role in improving performance is also key to the progress of the business. This includes the formation of strategy […]

[All-New Guide] How To Run A Meeting Using Robert’s Rules Of Order

Date: 10 June 2021

In order to hold productive meetings, particularly business-critical events such as annual meetings and board meetings, you need a solid and familiar structure. This keeps everyone focused on the common goals and aids the momentum that ensures you get through all the necessary business in the allotted time. One of the ways to ensure this is to use Robert’s Rules of Order — a set of golden rules for running a successful and effective meeting. It is also known as ‘parliamentary procedure’ and, in fact, was originally based on the way the US Congress ran its legislative process. Henry Martyn Robert first published these meeting guidelines in 1876 and there have been multiple editions since. To help you apply the procedure in your organisation, we have developed this guide for how to run a meeting using Robert’s Rules of Order. Keep in mind that what we cover below is the […]

The Complete Robert’s Rules Of Order Cheat Sheet (Made Easy)

Date: 2 June 2021

Robert’s Rules of Order (also known as RONR or Robert’s Rules) are a set of guidelines from Henry Martyn Robert’s book. Originally published in 1876, it has since faced 12 editions with revisions based on feedback and cultural changes over the decades. The latest edition was published in September 2020: Robert’s Rules of Order Newly Revised.  “When there is no law, but every man does what is right in his own eyes, there is the least of real liberty.”  — Henry M. Robert If you’re new to the rules and ready to implement them in your first meeting, we’ve put together this Robert’s Rules of Order cheat sheet to help you along the way.  And, if you’re trying them out for the first time at a new organisation, consider giving a copy of this to everyone. That way, everyone will be on the same page about what to expect! Meeting […]

Complete Guide to Robert’s Rules of Order Minutes + Template

Date: 21 May 2021

Robert’s Rules of Order (also known as RONR or Robert’s Rules) were initially created in the 1870s as a set of parliamentary guidelines. The author, Henry Martyn Robert, was an American soldier who wrote the book as a result of a poorly-ran church meeting. His rules were originally based on the proceedings of the US Senate. Today, Robert’s Rules are widely used for US parliamentary procedure as well as by various types of organisations to help meetings run smoothly. After its original publication in 1876, Robert himself published the second, third and fourth revisions before his death in 1923. With twelve revisions based on feedback and cultural changes, the latest edition was published in September 2020: Robert’s Rules of Order Newly Revised.  One of the fundamentals of Robert’s Rules is to keep meeting minutes. The minutes are the only record of everything discussed at the meeting. In addition, minutes keep […]

What Is a Unanimous Consent Board Resolution and How To Prepare It?

Date: 18 May 2021

A unanimous consent board resolution allows boards to take decisions on vitally important matters at any time, rather than simply waiting for the next board meeting. This article explains what a unanimous consent board resolution, also known as ‘unanimous written consent’ or simply ‘unanimous consent’, is, when it is used and how to prepare it. What Does A Unanimous Consent Board Resolution Mean? Unanimous consent board resolution is a form of voting used by boards to take decisions on certain matters. It involves all directors voting the same way to pass the resolution and can occur during the board meeting, but can also happen between meetings. It can save the need for a formal vote, with the chair passing the motion if no one objects.  The resolution comes in the form of a written statement that all members must agree to in order to pass it. Each director on the […]

The Ultimate Board Resolution Template + How To Customise It

Date: 13 May 2021

Whether your organisation’s board meets every month or twice a year, it is important to document the outcome of your board meetings properly. What the board decides can have a significant effect on the future of the business, so the board resolution is a crucial document. That’s where a good board resolution template comes in. But first things first. What is a Board Resolution?  The board resolution forms part of the board meeting minutes and is a document that accurately reports the decisions and the votes that boards of directors take. It is a formal document and is used to show the legally binding nature of the decisions within. The resolution also specifies the duties and roles of the corporate officers, and acts as proof of compliance, too.   In the UK, a company must keep the board resolution with the meeting minutes for a period of at least ten years […]

What Is the Proper Procedure for Calling a Meeting?

Date: 6 May 2021

Calling a meeting is the act of announcing that it will take place and inviting the relevant parties to attend. The proper procedure for calling a meeting depends on two main factors:  The company’s articles of association. The law in the country in which the company is based.  Although the rules in the articles of association cannot contradict the law in that territory, they can add in extra requirements specific to that business and how it calls both board meetings and general meetings (for shareholders and members).  The act of calling a meeting alerts shareholders or board members to the fact it is happening, allowing them to arrange to attend and to prepare fully before the event. There are also best practices for calling both types of meetings we mentioned above. You’ll learn all about them in this article. Requirements For Calling A Meeting Here are examples of the requirements […]