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3 Meeting Minutes Examples + Templates and Tips

Date: 20 November 2024

Meeting minutes serve as an accurate record of what happens in a meeting. Whether it is an informal gathering or an official business meeting, having a detailed account of the decisions made, tasks assigned and changes proposed is critical for accountability and informed decision-making. Even with their importance, only 65% of respondents from our Global Meeting Survey stated that they record meeting minutes. A possible barrier to this is the sense of being overwhelmed due to the lack of a clear, streamlined process for capturing minutes. An easy way to counter it is to use structured, standardised templates. This article […]

8 Steps to an Effective Change Advisory Board (CAB) Meeting

Date: 4 November 2024

Effecting change in an organisation is essential for driving the business forwards and future-proofing operations. But each time you introduce new features, processes and ways of thinking, there is also the risk that these changes will cause disruption and negatively affect your output.  A recent survey found that only 43% of employees believe that their business is good at managing change. The consequences of this can include a reduction in business performance and employee engagement.  This is where the change advisory board (CAB) comes into play. The CAB coordinates and oversees the process of implementing change in a manner that […]

Comparison: The 6 Best Ways To Take Meeting Notes Electronically

Date: 15 October 2024

In recent years, workplaces have embraced digital tools more than ever. Advances in technology and the rise of remote work have pushed businesses to go digital. This change has particularly affected how we hold meetings.  Digital tools have the potential to revolutionise meetings, boosting productivity and flexibility. However, the reality is that a significant number of boards have not adopted such solutions. For example, iBabs’ State of Meeting Management report found that only 43% of participants in board meetings used document management systems and even fewer, 29%, used board portals.  Electronic note taking is an integral part of meeting documentation. […]

16 Meeting Minutes Best Practices To Streamline Your Processes

Date: 1 October 2024

Meetings are the catalyst for strategic planning and transformative decision-making. However, their true productivity hinges on the accuracy of minutes — a detailed account of what happened. Meeting minutes serve as the official record of decisions made and actions approved and assigned. They are a crucial reference point for all participants. When taken accurately, these records ensure clarity and accountability. They prevent misunderstandings and keep businesses aligned with their goals. Optimising minute taking empowers organisations to make informed decisions. Without precision, you increase the risk of losing valuable insights and derailing projects. This article shares meeting minutes best practices to […]

How To Write An Executive Meeting Agenda + Template

Date: 17 September 2024

With more than a fifth (22%) of respondents to iBabs’ State of Meeting Management 2024 survey confirming they spend more than half their working week in meetings, it is important that these meetings prove worthwhile. Yet, only 51% of participants claimed to be satisfied with the way meetings ran in their organisation.  Unfortunately, the individuals in important positions on executive teams are likely to be those who spend the most time around the table, and the results of our report show that many companies might not be making the most of their top talent when it comes to meeting outcomes.  […]

How to Introduce a Board Meeting Voting Protocol

Date: 9 August 2024

The iBabs State of Meeting Management 2024 report found that only around half (51%) of meeting participants were satisfied with the way in which their company organised and ran its meetings. This suggests that there is a case for organisations to improve such processes as preparing agendas, tracking action points and creating effective and transparent voting procedures.  And voting is particularly important in the boardroom, where directors make decisions regarding the strategic direction of the business and how to navigate through volatile conditions to reach its goals. Establishing a robust board meeting voting protocol is key to creating the right […]

How To Write A Board Diversity Policy + Template

Date: 16 July 2024

A diverse board helps companies find innovative solutions to complex problems. Traditionally, directors have been largely been in the same age demographic group. This means that they often bring similar experiences and insights to the boardroom, leading to a narrow scope when it comes to decision-making. By bringing diverse perspectives to the table, you present a challenge to the orthodoxy and uncover new strategic options.  Thankfully, boards are becoming more diverse. In some cases, this is being led by mandatory quota legislation. For example, Belgium and the Netherlands require 33% of board members to be women, with that figure standing […]

How To Take Non-Profit Meeting Minutes + Template

Date: 25 June 2024

The non-profit sector is one of the best performing for taking meeting minutes. In our State of Meeting Management 2024 report, 86% of meeting participants from non-profits confirmed that someone minuted meetings and distributed them afterwards. However, only 54% of those in non-profits reported that action points stayed on the radar and were followed up in a timely manner.  As minutes play a key role in holding non-profit board members accountable, it could suggest that there is an issue with the way organisations are dealing with the minuting process.  In order to make sure your organisation’s minutes help the board […]

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