Meeting Management Insights by iBabs Board Portal Software

Zero mail — How to win the battle for your inbox

Date: 10 November 2021

An empty, tidy and well-arranged mailbox. Who doesn’t want that? Zero Mail or Inbox Zero is a term you hear a lot: no email. Zero Mail gives you a clear view of your inbox. But it goes further than that: it’s about setting priorities. Merlin Mann, the creator of this method, originally saw the inbox zero technique as a “step-by-step solution for email management”. In the United States, Merlin Mann is recognised as a productivity guru. His area of ​​expertise is email management and personal effectiveness. Focus is also a term that comes up often: concentrating completely and not working from scratch. What can you do with those two terms together? It is of course very tempting to work from your mail and as soon as a new one arrives, to answer the mail immediately. However, this way you can follow your mailbox all day long. How can you achieve […]

The Subtle Art Of Holding The Board Of Directors Accountable

Date: 26 October 2021

“The board’s role is to pull management out of the trees to see the forest”  — Pearl Zhu Directors should have their eyes on the organisation’s strategy. They should oversee the execution of that strategy and make sure that managers can see the bigger picture.  But how do you hold the board of directors accountable? And how do you quantify what they have achieved? With managers, it’s easy. There are concrete targets to meet and specific projects to carry out. But directors’ to-do lists are much more fluid and their achievements are sometimes realised in the long term, making it difficult to know how productive they were on a particular day and even in a particular month or quarter. Generally speaking, members of the board are expected to: Attend and participate in meetings, including voting Remain up-to-date and properly informed on company business and affairs Rely on others including professional […]

Robert’s Rules of Order: The Meeting Agenda Simplified

Date: 5 August 2021

In the 1870s, Henry Martyn Robert — an American soldier and engineer — created Robert’s Rules of Order. Initially intended as a way to run church meetings, Robert’s Rules were, at first, inspired by the senate procedure at the time. Now, it’s the most widely-used rulebook for the parliamentary procedure in the United States. But many organisations around the world also use it for their committee meetings and board meetings. What are Robert’s Rules? Robert’s Rules of Order are a set of rules to effectively run a meeting with the following democratic principles in mind: All rulings are run through a vote, where the majority vote rules However, the rights of the minority and absent members are protected Everyone has the right to present, speak and vote All leaders must be voted in, but there’s no hierarchy of power All members have equal rights and responsibilities Impartiality and fairness throughout […]

Robert’s Rules of Order for Voting – All You Need To Know

Date: 16 July 2021

“The greatest lesson for democracies to learn is for the majority to give to the minority a full, free opportunity to present their side of the case, and then for the minority, having failed to win a majority to their views, gracefully to submit and to recognise the action as that of the entire organisation, and cheerfully to assist in carrying it out until they can secure its repeal.”  — Henry Martyn Robert Henry Martyn Robert was the person who, in the 1870s, created Robert’s Rules of Order as a set of parliamentary guidelines that are still used for US parliamentary procedure today. The latest edition of Robert’s Rules was published in September 2020: Robert’s Rules of Order Newly Revised. Although a number of tweaks have been made through the years, the fundamentals of Robert’s Rules are still centred around democracy, impartiality and fairness. As a result of Robert’s focus […]

Ten Steps to Improving Your Corporate Governance

Date: 7 July 2021

Continuous improvement is better than delayed perfection. Mark Twain, writer If we could name just one way to evolve your corporate governance, it would be continuous improvement. A strong board that is always looking for ways to finesse its operations can help to instil healthy workplace culture and environment from the top down.  With this in mind, let’s look at the ten steps your board can take to improve its corporate governance.  1. Look Beyond Compliance Compliance is a major consideration for the board. They should ensure the organisation conforms to the local legislation, rules, codes of practice and the company’s articles of association. This is understood to fall within the board’s remit, but it is not the only aspect of its work that is valuable to the company.  The board’s role in improving performance is also key to the progress of the business. This includes the formation of strategy […]

Robert’s Rules for Electronic Meetings Demystified

Date: 18 June 2021

Initially published in 1876 by US army officer and engineer Henry Martyn Robert, Robert’s Rules were created to help organisations to manage their meetings fairly. Originally based on the proceedings of the US Congress, Robert’s Rules are now widely-used around the world in various types of organisations.  With their first publication almost 150 years ago, there have been a range of revisions, amendments and updates made to reflect changes in culture and technology. The 12th edition of Robert’s Rules was published in September 2020 — Robert’s Rules of Order Newly Revised  (RONR) — and still adhere to the fundamentals of the initial publication: Allowing all members to have their voice heard equally  Using the majority rule  The protection of the rights of all members One important change since 1876 is the implementation of specific interpretations for internet, remote or e-meetings. While many informal (fewer than 12 people in attendance) meetings […]

[All-New Guide] How To Run A Meeting Using Robert’s Rules Of Order

Date: 10 June 2021

In order to hold productive meetings, particularly business-critical events such as annual meetings and board meetings, you need a solid and familiar structure. This keeps everyone focused on the common goals and aids the momentum that ensures you get through all the necessary business in the allotted time. One of the ways to ensure this is to use Robert’s Rules of Order — a set of golden rules for running a successful and effective meeting. It is also known as ‘parliamentary procedure’ and, in fact, was originally based on the way the US Congress ran its legislative process. Henry Martyn Robert first published these meeting guidelines in 1876 and there have been multiple editions since. To help you apply the procedure in your organisation, we have developed this guide for how to run a meeting using Robert’s Rules of Order. Keep in mind that what we cover below is the […]

The Complete Robert’s Rules Of Order Cheat Sheet (Made Easy)

Date: 2 June 2021

Robert’s Rules of Order (also known as RONR or Robert’s Rules) are a set of guidelines from Henry Martyn Robert’s book. Originally published in 1876, it has since faced 12 editions with revisions based on feedback and cultural changes over the decades. The latest edition was published in September 2020: Robert’s Rules of Order Newly Revised.  “When there is no law, but every man does what is right in his own eyes, there is the least of real liberty.”  — Henry M. Robert If you’re new to the rules and ready to implement them in your first meeting, we’ve put together this Robert’s Rules of Order cheat sheet to help you along the way.  And, if you’re trying them out for the first time at a new organisation, consider giving a copy of this to everyone. That way, everyone will be on the same page about what to expect! Meeting […]