Board Portal Glossary

Our Board Portal glossary is a helpful guide to understanding the language used in board meetings and governance. We want to make it easier for board professionals to understand the technical terms and acronyms that are often confusing. By bookmarking this page, you'll always have access to important definitions related to board meetings, governance and board portals.
If you have any questions, don't hesitate to contact us, we are here to help.


What Is An Abstention?
Discover what abstention means in board meetings, learn about different types of abstention and the consequences of abstention.

Ad Hoc Committee

What is an Ad Hoc Committee?
Learn about the different types of ad hoc committee and how they can help address specific challenges.


What Is an Adjournment in Meetings?
Discover the definition of adjournment in organisational proceedings. Learn the differences between adjournment and recess.

Board Administrator

What Is A Board Administrator?
Discover the crucial role of board administrators and their impact on effective governance. Learn about their responsibilities and qualifications.

Board Book

What Is A Board Book?
Learn what a board book is, what it should include and how to use it to maximise the efficiency and transparency of your board meetings.

Board Committee

What Are Board Committees?
Gain insight into the vital role of board committees in corporate decision-making and oversight.

Board Meeting Agenda

What Is A Board Meeting Agenda?
Learn what a board meeting agenda is, what to include in it and how to use it to keep your meeting on track.

Board Portal

What Is A Board Portal?
Find out what a board portal is and how it can help you streamline your board meetings and make informed decisions.

Board President

What Is A Board President?
Learn what a board president is and explore the qualifications and traits necessary to successfully fill this role.

Board Resolution

What Is A Board Resolution?
Find out what a board resolution is, discover the different types of board resolutions and how they are used to make important decisions.


What are Byelaws?
Get a deep dive into what byelaws are, what they cover, and how they ensure effective governance.

Call to order

What is a Call to order?
In most meetings, there are many topics on the agenda to be covered in a limited window of time. Therefore, it’s important to be formal and keep the board members focused on the matters at hand.

Chairman of the Board

What Is a Chairman of the Board?
The chairman of the board, or chairperson, is the highest authority figure on the board of directors. Their function is specified in their organisation's bylaws.

Chatham House Rule

What Is The Chatham House Rule?
Discover the purpose and key features of the Chatham House Rule – the guideline that promotes confidentially and open discussions.

Meeting Approval

What Is A Meeting Approval?
Get a clear understanding of what a board meeting approval is, when it is needed and which factors should be considered.

Meeting Minutes

What are meeting minutes?
Meeting minutes are detailed written notes created during official company meetings. These notes describe everything that takes place during meetings.

Meeting motions

What are Meeting Motions?
Learn what meeting motions are, the different types and how to vote on a motion at a meeting.


What is a Quorum?
Get a clear, concise overview of what quorum is and its significance in modern organisations.

Roll Call Vote

What Is A Roll Call Vote?
Learn what a roll call vote is in board meetings and how it can help increase transparency and accountability.