Meeting Management Insights by iBabs Board Portal Software

The Ultimate Board Resolution Template + How To Customise It

Date: 13 May 2021

Whether your organisation’s board meets every month or twice a year, it is important to document the outcome of your board meetings properly. What the board decides can have a significant effect on the future of the business, so the board resolution is a crucial document. That’s where a good board resolution template comes in. But first things first. What is a Board Resolution?  The board resolution forms part of the board meeting minutes and is a document that accurately reports the decisions and the votes that boards of directors take. It is a formal document and is used to show the legally binding nature of the decisions within. The resolution also specifies the duties and roles of the corporate officers, and acts as proof of compliance, too.   In the UK, a company must keep the board resolution with the meeting minutes for a period of at least ten years […]

What Is the Proper Procedure for Calling a Meeting?

Date: 6 May 2021

Calling a meeting is the act of announcing that it will take place and inviting the relevant parties to attend. The proper procedure for calling a meeting depends on two main factors:  The company’s articles of association. The law in the country in which the company is based.  Although the rules in the articles of association cannot contradict the law in that territory, they can add in extra requirements specific to that business and how it calls both board meetings and general meetings (for shareholders and members).  The act of calling a meeting alerts shareholders or board members to the fact it is happening, allowing them to arrange to attend and to prepare fully before the event. There are also best practices for calling both types of meetings we mentioned above. You’ll learn all about them in this article. Requirements For Calling A Meeting Here are examples of the requirements […]

Robert’s Rules of Order: Simplified Beginner’s Guide

Date: 4 May 2021

Robert’s Rules of Order, also known as Robert’s Rules or RONR come from a book written by Henry Martyn Robert. Originally published in 1876, there have been 12 editions since with the latest up to date version published in September 2020. Henry Robert himself completed the fourth revised edition before his death in 1923. The procedures in this manual were created to conduct orderly parliamentary meetings and considering the rights of: The majority The minority (especially if bigger than a third) Individual members Absentee members All groups together Today, RONR is the most commonly-used book on parliamentary procedure in the United States, gaining more and more popularity all around the world. What are Robert’s Rules of Order? Generally speaking, RONR is a set of strictly defined procedures that can be applied to many meeting situations. The premise is that a chairperson allows everyone to voice their opinions, and everyone is […]

[Step-By-Step] The Best Board Report Format + Template

Date: 16 April 2021

It is vitally important to get the board report right because this is that informs directors of the current and forecasted performance. So, you must make sure it contains everything the board need to know, in a clear and concise format. As the Chartered Institute of Management Accountants (CIMA) rightfully notes,  “In order to make the right decisions, directors must base them on good-quality, timely information on how their businesses are performing. The quality of performance reporting to boards is therefore one of the key factors affecting companies’ competitiveness.” Consultancy firm McKinsey has confirmed this in a 2016 survey of corporate directors. The responses indicated that only 22% of boards completely understood their companies’ strategies, with just 36% completely understanding their firms’ financial position. When a board does not fully grasp these key requirements, it can affect the effectiveness of their decision making. One way to avoid this pitfall is […]

[Guide] Write Board Meeting Agendas Like A Pro + Template

Date: 1 April 2021

Find out why a board meeting agenda is important, how to write one like a pro and fantastic tools to help you distribute and collaborate on it with board members. If you are a board secretary, you’ll find everything you need to know about this vital task in the guide below. Let’s begin!  The Importance of a Board Meeting Agenda An effective board meeting agenda serves to create a smooth meeting flow. It helps the meeting begin and end when it should while ensuring there is enough time to discuss and vote on the most important topics. When combined with a skilled chairperson, a solid agenda increases the efficiency of the meeting, which is of huge benefit to the business.  An effective board meeting agenda provides all members with access to relevant research, background information and reports on all discussion points ahead of time. This removes the need to bring […]

Board Meeting Protocol: Rules, Procedure, Etiquette and More

Date: 26 March 2021

The Chartered Governance Institute says it is “essential that boards conduct their meetings with a view to optimising the use of the time and intellectual capital of their members.” Due to the expertise required for a person to serve on a board, there are high expectations of how they behave in a board meeting setting. This is why a board meeting protocol tends to be based more in tradition and formality than similar documents for other types of meetings. This formality is borne out of respect for the other members of the board. They are all members of the board because they have an individual insight into the business and sector that sets them apart from other professionals. Following the board meeting protocol ensures the meeting runs to time which is a mark of respect for the busy lives the members lead. What is a Board Meeting Protocol?  The board […]

What (Not) To Include In Board Pack: A Practical Guide

Date: 19 March 2021

A board pack is a collection of documents and reports which is presented to board members before their next meeting. You should ensure that it is both clear and easy to read, making it a handy reference tool for directors. But what is the purpose of the pack and what should you include in it? This article explains everything you need to know about creating effective board packs.  The Purpose of Board Packs The purpose of a board pack is to provide every board member with the latest data and information they need before heading into a board meeting. It condenses the relevant information into a handy and digestible format to give members a clear overview of the current state of the business.  Also known as a meeting pack, it allows members of the board of directors to stay focused and debate the topics in a relevant and productive manner. […]

How to Close a Board Meeting as a Chairman

Date: 16 March 2021

There are many skills a successful chair has to develop to make sure everything runs smoothly, including how to close a board meeting. Knowing when to adjourn the meeting and how to ensure directors have covered all important agenda items is an art on its own. Board members certainly don’t want the meeting to continue for too long but they may digress. It’s the chair’s responsibility to help them stay focused on the order of business and perform their vital tasks.  This article explains the reasons why the meeting might come to an end, the steps to take to close proceedings and the words that chairs most often use to complete the meeting. Keep reading to discover all of this and more about running productive board meetings.  Who is in Charge of Closing the Board Meeting? It is the chair’s responsibility to both open and close the board meeting. The […]