We’ve got good news for lovers of the paperless office: the trend for organisations to use increasingly less paper continued undiminished last year. This was announced by the Association for Information and Image Management (AAIM) on 4 November this year on World Paperfree Day. Which department contributes most to using less paper? HR! Which is actually not really surprising as they have daily contact with younger employees and therefore have to respond to their need for digital communication. And let’s face facts – doesn’t everyone find a job through social media? And, of course you always apply online too, don’t […]
3 Urban myths about paperless meetings
Have you ever considered switching to meeting digitally but then read or heard something about paperless meetings that made you change your mind? Then this blog was written for you! Over the last few years, we’ve heard a number of urban myths going the rounds about paperless meetings. Could it be that one of these stories was the reason why you still hold meetings in the old-fashioned way, with paper? Urban myth 1: Digital meetings are not secure If you were scared off by this urban myth, then we’re not surprised that you’ve never made a start on digital meetings. […]
Knowing what type of meeting you're in
During a meeting, have you ever thought: “If only I'd known that a decision was to be taken on subject X today, I'd have prepped differently!” If enough of your colleagues are having the same thought, the meeting will soon become inefficient. What a pity, because it will last longer than is necessary or the decision in question will not be taken at all. And so another meeting needs to be planned on the same topic. What a waste of time! Luckily, such situations can be easily prevented. How? By clearly communicating the purpose of the meeting beforehand. Is there […]
Paperless municipal meetings a mission impossible?
The topic comes up time and again in every company: valuable work time shouldn’t be wasted on long meetings. This is unsurprising, if you realize that the average employee meets 6.5 hours. Although the meeting process in companies can often be easily streamlined, municipalities face greater challenges when it comes to updating meetings. Municipal meetings consist of many hierarchal layers and a large number of employees are involved: not only during, but also before and after the meeting. The more organized the meeting process, the fewer man-hours and costs. And a more efficient meeting process requires fewer paper documents, that […]
Meeting trend 5.0: teleporting yourself and your colleagues
Teleporting yourself during a meeting, moving into another space? It sounds like you have landed in a science fiction film that even surpasses Star Trek… And still, it is becoming reality. And developing at the speed of light. Visual trend Our communication methods have become increasingly visual. Posts with visuals and videos are much more quickly clicked than text-only messages. The average website also uses a lot of imagery and little text. This trend is being followed in the conference room. Although online meetings are increasing exponentially, for instance via Skype, Facetime of Google Hangouts, real eye contact is lacking, […]
4 tips for safe digital meetings
Your confidential meeting documents on the street...or lost. Perish the thought! And yet, it still happens regularly. Just last month secret negotiation documents concerning the TTIP free trade agreement were made public. They included confidential information that was intended for a top-secret meeting. That certainly turned out completely different than the intention. And the result was exceptionally painful. How secure are your meeting documents? Security concerning meetings is never easy. People are people, and thus they lose printed documents, leaving them in the back of a taxi or forget them in the photocopier. If you want to reduce the risk […]
4 shortcuts to stop the gridlocked meeting habit
Do you also wonder sometimes how you can spend less of your time in meetings? You aren’t the only one! Many organizations are examining smarter ways to work and meet. Some organizations have even decided to eliminate meetings all together. Instead, they align one-on-one. The Dutch clothing concern Zalando is an example of this. Abolishing meetings isn’t suitable for all organizations, but reducing them is a definite possibility. With the following tips you can find shortcuts to avoid the gridlocked meeting “habit.” Tip 1: be critical Weekly meetings: most organizations have them, but are they always necessary? If you examine […]
Paperless meetings: to each his own…meeting tool
Many organizations that have prioritized maintaining a paperless office also seek a digital-meeting tool. It is no secret that there are several ways to build such a tool, for instance, with SharePoint. You can share documents, take notes and compile summaries. And yet, optimal paperless meetings require more functionality. That is why we are eager to address the question we commonly hear: “What is the real difference between iBabs and SharePoint?” Our list: 1. Clear overview per action point We meet to make decisions and define action points. What is more convenient than to have the option to register them […]
