This weekend I suddenly flashed back to life before the internet. My son was working on a school project at the kitchen table with no books in sight. The library? No way, of course he found all of the information online. It was different back in my day. First you would look up the correct book in the card catalogue at school or in the library. And at home you’d dive into the encyclopedia. You know, Wikipedia, but in book form? You copied the relevant materials and then made the report. With pen and paper or a typewriter…and lots of...
Are your meeting documents safely locked away?
It is clear from the top 25 worst passwords from 2015 that many people struggle to choose a strong password, or they consider it unimportant. 123456 was the most popular Dutch password once again. Unbelievable, right? Even comedian Don Friesen uses the topic for a sketch. Strong passwords We use elaborate alarm systems to safeguard our homes, and have extra anti-theft protection on our cars, but online security is often neglected. Strong passwords are vital since hackers are getting increasingly ingenious. This is particularly crucial when you hold paperless meetings. When all of the confidential meeting materials are in the...
Paperless meetings? Here’s how to convince your manager!
As your manager’s right and left hand, you continually keep several balls in the air. Your work day is packed full. You relieve him or her of work, plan ahead and accomplish a great deal. In short: you continually unburden your manager or team. Every moment of time savings is welcome then, right? Wouldn’t it be wonderful, if you could optimize all of the tasks concerned with meetings? With paperless meetings as a tool you can make this dream a reality. Time savings You haven’t heard of digital meetings before? Then perhaps you lack a clear picture of them. Image...
Don’t tumble into these 5 meeting pitfalls!
Family friends booked their summer vacation already months ago: a boat trip on the Amazon. This has been their dream destination for years. After all of the commotion over the Zika virus, though, they decided to postpone the trip. They are concerned that not all of the details about the virus are known. This provides an unsafe feeling: so many hazards and risks that they cannot oversee. I’d do the same, after all prevention is better than cure! The same is true with meetings. If you are aware of the following pitfalls, you can avoid a lot of meeting pain....
Your organization paper-free in 2017?
Paper-free, does that sound like utopia to you? I can well imagine! Each Dutch employee makes an average of 9 photocopies a day. The current total paper usage in the small country of the Netherlands is an astonishing 2.8 million ton! Okay, you enjoy “real paper” at home, for instance, leafing through a magazine on the couch with a glass of wine. However: we can and should drastically reduce paper usage at work, using the digital methods at our disposal. Reduce paper usage: how? There are various ways to decrease the amount of paper used by your organization. For instance,...
The 15 Essential Tips for Effective Meetings
Everyone has experienced them, those meetings that seem to drag on forever. Endless discussions with no resolutions can be a huge waste of time and, particularly, money. We talked to over 1900 respondents across multiple roles and sectors in our survey The State of Meeting Management 2024, and found that only 33% use board portals in their organisations in 2024. Although this number has increased by 18% since 2022, the fact remains that the majority are still not leveraging digital solutions to streamline their meeting management efforts. Additionally, only 55% of respondents report receiving the necessary information in advance to...
Tips for municipalities to update their meetings
The average municipality will change drastically in the future due to aging, cultural diversity and regionalizing, among other modifications. That is the case with one of our clients, the municipality of Utrecht. In order to involve their citizens as much as possible in developments, Utrecht broadcasts all council meetings live via the internet. These live streams are coupled to the available documents, allowing viewers to directly see relevant records on the screen. The live stream is part of Utrecht’s transition to digital meetings. Leap to digital Utrecht Municipality has been holding digital meetings since 2013. They were initially established to...
Meeting trends: what’s hot in 2016?
Recently many “what’s hot” lists are published in the media. What, then, are the trends when it comes to meetings? SCRUM meetings were, for instance, increasingly popular in 2015. And in 2016? I predict the following meeting trends: A fresh breeze through the meeting room During the recent financial crisis we paid less attention to meetings and invested less money in them. This wasn’t always advantageous when it came to inspiration. Although we have primarily held meetings “at home” the last years, the improving economy has led to an increase in external meeting location rentals. One meeting trend for 2016...
