We all want something different. It is corny but none the less true. It also applies to the way we conduct meetings. Just take a good look around during one of your meetings. Linda has her documents printed in front of her whereas her colleague John prefers a computer. Ask ten different people what they prefer and you will receive ten different answers. The question is; what makes an effective meeting?
A system for everyone
Everyone has their own working method. And yet it is important we all use the same system. To keep track, to organize the workflow, to read each other notes, to create and archive documents. But is there a system out there that can do all these things? A system that will work for everybody within the organization?
Make an inventory
Yes, such a system exists. Also for your company. But before you explore this further, you need to examine the various differences in working habits and digital skills within your organization. This way you will find out the necessary requirements for your system.
The digital gap
Surely everyone recognizes the difference between the way different generations use digital technology. Younger people are much faster in acquiring knowledge about new technologies than people who are a bit older. Just because the young ones grew up with computers and the internet. If you want to successfully implement a system that is functional it needs to answer to the wants and needs of the group combined.
Different roles, different needs
Within a company everyone has a different role. Your job might differ from the job of your colleague. So what you expect from a system can also be different. For instance; Linda uses the system as a log whereas John uses the system to create and check invoices. Both Linda and John need to be able to work with the same system effectively.
What do you need?
Our advice is to make an inventory and assess what each colleague needs for his or her job. What are the requirements for the system? iBabs is a digital meeting tool that takes all these things into account. It is an intuitive tool easily grasped, quick to install and an asset to your internal processes.
Sounds good? Why don’t you give it a try!